So that we can ensure we offer an excellent quality Scouting experience to all our members, we are currently operating a waiting list for all sections. Anyone wanting to join the group must be on the waiting list.
To ensure the waiting list is fair for all, we publish our policy below.
General notes:
- For a young person to be added to the waiting list, the personal details must be supplied on our joining page. There is no other way of joining the waiting list.
- When a place is available you will be contacted by email. If you do not respond within a reasonable timeframe, the place will be offered to the next person on the list. You may be removed from the waiting list.
- If a young person waiting for a particular Section does not obtain a place in time to join that Section, then they will remain on the list for the next Section up.
- Our Group relies on the efforts of our adult volunteers (Leaders, Assistants, Occasional Helpers, Executive Committee etc), without whom it would simply not continue. We always need more adult volunteers. Therefore, we give a high priority to those on the waiting list who have an adult family member who is willing and able to take on a role within the Group.
- Scouting is open to all young people (irrespective of gender, faith, ability, sexuality or any other factors). If a young person needs additional support in order to participate in scouting, this should be discussed with the leaders, who will work with parents to establish a plan of action.
- A place is guaranteed for all those moving up sections within 3rd Wombourne Scout Group (e.g. Beavers to Cubs, Cubs to Scouts).
- A young person wishing to transfer from another Group within Wolverhampton South District to 3rd Wombourne is given no special priority.
- A young person already in Scouting moving into the Wombourne area will be found a place in our group where possible, however will be expected to wait until a place becomes available for them.
Priorities when allocating places
The following is a list of criteria that we use when allocating places to young people. Please note that allocation of all places is at the discretion of Section Leaders and the Group Scout Leader.
- A parent or other adult family member commits to volunteering in one of the following roles: Leader, Assistant Leader, Section Assistant or Executive Committee Member.
- The young person has a sibling who is already a member of 3rd Wombourne Scout Group.
- After the above have been taken into account, the amount of time spent on the waiting list will be considered as a factor.
Data We Hold
- In order to allocate a place on our waiting list, we need to hold a certain amount of personal information about parents and potential youth members. This is limited to name of potential member, address, data of birth, name and email address of parents or carers.
- We will keep this information until you join the group. Periodic checks will be carried out on waiting list members to ensure you still wish to remain on the waiting list.
- Upon joining the group, further information will be requested from you by the relevant Section Leader.
- This data is only accessible to members of 3rd Wombourne Scout Group, and will not be shared with any other organisation outside of Scouts.
- Our full Data Privacy Notice can be viewed here.
- Data is held only within our membership system – Online Scout Manager. You can view the security policy of OSM here.
